The Best Printer Buying Guide

On February 25, 2026 By newsroom Topic: Technology Buyers Guide

Buying a printer is not just about upfront costs; long-term expenses, functionality, and reliability play a huge role. Here's what you need to know to choose the best printer for your needs.

Types of Printers

Inkjet Printers

Best for: Occasional printing of text, graphics, and photos, especially in color.
Pros:
Affordable upfront cost.
Great for high-quality photo printing.
Cons:
High ink costs (~$70/year).
Maintenance cycles waste ink.
Lower reliability and satisfaction ratings.
Alternative: Tank-style inkjets for lower ink costs (~$10/year).

Laser Printers

Best for: High-volume text printing.
Pros:
Sharp, fast black-and-white printing.
Low toner costs (~$15/year).
Higher reliability and user satisfaction.
Cons:
Color printing is expensive and often subpar.
Initial cost is higher than inkjets.

Tank Printers

Best for: Frequent color printing with low ink costs.
Pros:
Cost-effective ink system (~$10/year).
Long-term savings outweigh higher upfront costs (~$250+).
Cons:
Higher initial investment.
Mixed reliability among brands (e.g., Canon MegaTank printers).

Printer Categories

Regular Printers

Functionality: Basic printing only.
Cost: Starting under $100.
Ideal for: Simple printing needs without scanning or copying.

All-in-One Printers

Functionality: Print, scan, copy, and fax.
Cost: Slightly higher than regular printers.
Ideal for: Saving space and handling light scanning or copying tasks.
Features to Look For:
Flatbed scanner for versatility.
Built-in duplexers for double-sided printing to save paper.

Ink and Toner Costs

Inkjet Printers:
Maintenance cycles waste ink.
Higher cost per page over time.
Laser Printers:
Toner is more cost-effective and lasts longer.
Tank Printers:
Low-cost refillable ink bottles save significantly over time.

Key Considerations Before Buying

Printing Needs:
- High-volume text Laser printer.
- Frequent color or photo printing Tank inkjet.
- Occasional printing Regular inkjet.

Cost of Ownership:
- Consider ink/toner costs over 5 years, not just purchase price.
- Example: $100 inkjet + $70/year ink costs = $450 over 5 years.
- $250 tank printer + $10/year ink costs = $300 over 5 years.

Space and Functionality:
- All-in-One printers save space compared to separate devices.

Reliability:
- Laser printers often outperform inkjets in longevity and satisfaction.

Special Features:
- Duplex printing for saving paper.
- Wireless connectivity for easy printing from multiple devices.

Best Printer Options

Inkjet Tank Printers:
Canon or Epson for color printing with lower ink costs.
Monochrome Laser Printers:
Cost-effective for black-and-white documents.
All-in-One Printers:
Convenient for multi-function needs at a slightly higher cost.

Choose a printer that balances your budget, printing habits, and long-term costs. Reliable, cost-efficient models can save money and frustration in the long run!