Top Payroll Service Providers

• ADP
• Tailored payroll solutions for small, midsize, and large businesses.
• Includes HR support, direct deposit, and tax compliance tools.

• Mobile access for payroll management and employee self-service.

• Paychex

• Flexible payroll services starting at $60/month + $4/employee.
• Provides HR services, benefits administration, and tax compliance.

• Scalable options for small to large businesses.

• Intuit QuickBooks Payroll

• Integrates with QuickBooks accounting software.
• Options for self-service or full-service payroll.

• Includes tax filing, W-2 preparation, and direct deposit.

• OnPay

• Affordable pricing: $39.95/month for the first 10 employees, $1 per additional employee.
• Handles payroll, tax filings, PTO tracking, and employee payments.

• Offers integration with HR and accounting software.

• SurePayroll

• Focused on small businesses and household employers.
• Includes time clock integration, labor law compliance tools, and mobile payroll apps.

• Custom pricing based on employees and payroll frequency.

• Patriot Software

• Two plans: Basic (DIY) and Full-Service (managed payroll).
• Additional features for HR management and time tracking.

• Pricing starts at $10/month for Basic, $30/month for Full-Service.

• Heartland Payroll

• Offers Payroll+HR to simplify compliance and employee management.
• Affordable Care Act (ACA) solutions and timekeeping integration.

• Provides general ledger export tools for accounting software.

• Finance Pal

• Combines payroll, bookkeeping, and tax preparation.
• Offers custom payroll schedules and detailed payroll reporting.

• Pricing starts at $99/month.

• Paycor

• Cloud-based payroll for businesses with up to 1,000 employees.
• Features include general ledger integration, tax compliance, and employee self-service tools.

• Customized pricing based on business needs.

• Sam's Club Payroll

  • Online payroll, direct deposit, tax filing, and HR tools.
  • Includes employee notifications and an Employee HUB for easy access to payroll data.
  • Pricing starts at $34/month for Essential Plan; varies with employee count.

Key Payroll Features to Look For

• Employee Payment Options
• Direct deposit, printed checks, or paycards for flexibility.

• Mobile apps for easy access to pay stubs and benefits information.

• Tax Compliance

• Automatic tax calculations, filings, and year-end W-2/1099 preparation.

• Access to tax advisors or compliance guarantees for accuracy.

• Software Integration

• Integration with accounting (e.g., QuickBooks, Xero), HR, and time-tracking software.

• Minimizes manual data entry and reduces errors.

• Scalability

• Ability to grow with your business, supporting more employees and global payroll if needed.

• Mobile Access

• Apps for managing payroll, viewing reports, and sending reminders.
• Employee tools for requesting PTO and viewing tax forms.

Types of Payroll Services

• Self-Service Software
• Suitable for small businesses that prefer hands-on payroll management.

• Affordable and integrates with existing business tools.

• Full-Service Providers

• Outsourced payroll tasks including tax filing, employee payments, and compliance.
• Best for businesses wanting to save time and reduce errors.

Cost Overview

• Self-Service Payroll: Starts around $10-$40/month + per-employee fees.
• Full-Service Payroll: Ranges from $60 to $250/month, depending on services and employee count.
• Custom Packages: Tailored for specific needs like HR, time tracking, and benefits administration.

Best Payroll Picks by Business Size

• Small Businesses: OnPay or Patriot Software for affordability and ease of use.
• Growing Businesses: Paycor or Paychex for scalable and customizable solutions.
• Enterprises: ADP for multinational payroll and integrated HR tools.

Tip: Choose a provider that fits your current needs but can adapt as your business grows.

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