The Best Electronic Signature Software

On February 25, 2026 By newsroom Topic: Business Services Buyers Guide

What to Know About Electronic Signature Software

Definition: A digital version of handwritten signatures used to send, sign, and track documents.
Key Benefits:
Eliminates paper trails, saving time and resources.
Legal, enforceable, and binding in most countries.
Convenient for businesses, reducing reliance on mail or fax for document signing.

Key Features to Consider

1. Software Type

Cloud-based: Accessible from anywhere with internet. Ideal for businesses needing mobility.
PC-based: Downloadable desktop software for offline use.
Combination: Offers flexibility with both cloud and PC options.

2. Services Offered

Basic: Allows users to simply sign documents electronically.
Signature & Sharing: Adds sharing capabilities for signed documents.
Signature, Sharing & Tracking: Advanced options include tracking, storage, and multi-user signing.

3. Security Levels

Basic Security: Minimal protection; not recommended for sensitive documents.
High-Security Digital Signature: Offers tamper-evident seals for maximum security.
Event Logs: Tracks all document activity, providing evidence of unauthorized changes.

4. Signature Types

Handwritten/Stylus: Create a signature with a stylus or finger.
Typed: Enter a typed name as a signature.
Saved Signatures: Reuse a previously created digital signature.

5. Cost Options

Free: Basic functionalities for occasional users.
Pay-per-document: Cost-effective for infrequent users.
Subscription: Unlimited use for a regular fee, suitable for frequent users.

6. Storage Options

Company Servers: Stores documents with the service provider.
Cloud Storage: Offers flexibility and easy sharing.
Customer Servers: Users maintain their own document security.

Types of Software

Document Management: Includes signing, tracking, and storing documents.
Basic Signature Software: Simple signing solutions.
Digital Signature Software: Adds identity-linked digital fingerprints for high security.
Mobile-Specific: Designed for document management on smartphones and tablets.

Who Should Use It?

1. Green Businesses

Reduce paper use and environmental impact by going digital.

2. Global Businesses

Avoid mailing, faxing, or travel costs when dealing with international clients.

3. Frequent Travelers

Sign contracts on the go without needing office access.

4. Real Estate Professionals

Simplifies contract management and speeds up deal closures.

Top Considerations for Buyers

Security: Opt for digital signatures if handling sensitive or legal documents.
Integration: Ensure compatibility with existing systems like CRM or document management software.
Mobility: Mobile apps are essential for professionals on the move.
Scalability: Choose a solution that grows with your business needs.

Tip: Always request a free demo to test usability and features before committing. \udd8b

Top Brands

Here are key highlights of popular e-signature providers:

1. DocuSign

Overview: Global leader with 150M+ users.
Key Features:
Easy integration with popular business tools.
Secure digital signatures and audit trails.
Pricing: $10-$125/month per user.
Best For: Green businesses, international clients, travelers, and real estate professionals.

2. Adobe Document Cloud

Overview: Offers comprehensive PDF and e-signing tools.
Key Features:
Works with iOS/Android devices.
Integration with apps like Salesforce, Xero, and SharePoint.
Pricing: $9-$79/month.
Best For: Media professionals, global businesses, and frequent travelers.

3. RightSignature

Overview: Simple e-signature solution.
Key Features:
Affordable pricing plans for individuals and small teams.
Pricing: $14/month (individuals), $39/month (businesses).
Best For: Green businesses and real estate professionals.

4. AssureSign

Overview: Flexible e-signature options for medium-to-large companies.
Key Features:
Integration with Salesforce and Microsoft.
FDA and ISO security certifications.
Pricing: Starts at $20/month.
Best For: Large teams needing scalability and security.

5. eSign Genie

Overview: Affordable and easy-to-use solution.
Key Features:
Supports branding customization.
Suitable for SMBs.
Pricing: $2 per document or $20/month subscription.
Best For: Small businesses and remote workers.

Who Benefits from E-Signature Software?

Green Companies: Reduces paper waste.
Global Businesses: Streamlines contracts with international clients.
Travelers: Enables on-the-go contract signing.
Real Estate Professionals: Simplifies buying/selling agreements.

How to Choose the Right Software?

Evaluate Needs: Assess the volume of documents and security requirements.
Consider Budget: Look for plans that align with your use case (free, pay-per-use, or subscription).
Check Compatibility: Ensure integration with current tools like CRM or accounting software.
Request Free Trials: Test usability and key features before committing.

By leveraging the right e-signature software, businesses can improve workflow efficiency, reduce costs, and ensure secure, seamless collaboration.