How to Use a Password Manager

On February 25, 2026 By newsroom Topic: Technology Buyers Guide

Password managers help you create, store, and manage secure passwords for your online accounts. Here's a guide to get you started:

1. Pick the Right Password Manager

Consumer Reports recommends these options:
- Best Overall: 1Password (paid, no free version, 14-day trial).
- Other Great Choices:
- Bitwarden (free and paid options).
- Dashlane (free for up to 50 passwords; paid offers advanced features).
- Keeper (mobile-only free version; paid plans include desktop and web access).

Key Features to Look For

Password health reports to flag weak or reused passwords.
Breach detection to alert you about compromised accounts.
Sharing capabilities for family or team accounts.

2. Sign Up and Create a Master Password

Choose a Strong Master Password:
Use a sentence or phrase that’s at least 16 characters long.
Avoid using random characters or symbols that are hard to remember.
Backup Your Master Password:
Write it in a secure location (e.g., a notebook stored safely at home).
Losing it may lock you out permanently!

3. Install the Software and Apps

Set It Up Across Devices:
Download browser extensions, desktop software, or mobile apps based on your chosen manager.
Sign in on each device.
Emergency Setup:
1Password, for example, provides an Emergency Kit with a unique secret key for account recovery.

4. Store and Update Passwords

Start Adding Accounts:

For New Accounts: Use the password manager to generate and store long, unique passwords.

For Existing Accounts:
- Log in to accounts, store credentials in the password manager, then change passwords to stronger ones.

Set Strong Password Guidelines:

Aim for 16+ characters.
Some accounts may have shorter limits or restrict symbols—adjust as needed.
Check settings in your manager to ensure new passwords follow these rules.

5. Prioritize Critical Accounts

Focus on securing:
- Email accounts (key to resetting other accounts).
- Banking and financial accounts.
- Accounts compromised in breaches: Use HaveIBeenPwned to check if your email was involved in a data breach.

6. Enable Multifactor Authentication (MFA)

MFA adds an extra layer of security with codes or authentication apps like Authy or Google Authenticator.
Some password managers generate MFA codes—use this to streamline logins.

7. Share Passwords Safely

Use password managers with family sharing features:
Create shared "vaults" for joint access (e.g., bank accounts, streaming services).
Family members set up their accounts and master passwords.
Check whether this feature is included in free or paid plans.

8. Store Other Important Information

Password managers can securely store:
- PINs, credit card details, and CVV codes.
- Legal documents (e.g., power of attorney, passports).
- Emergency information (e.g., credit card cancellation numbers).

9. Regular Maintenance and Security Tips

Regularly Update Passwords: Prioritize accounts flagged by your manager as weak or reused.
Keep Software Updated: Ensure your password manager, apps, and devices have the latest updates.
Use Additional Security Tools: Combine with VPNs, antivirus software, and secure browsers.

Benefits of Using a Password Manager

Enhanced Security: Protects against hacks by using unique, complex passwords.
Convenience: Auto-fills passwords across devices and browsers.
Peace of Mind: Alerts for compromised accounts and weak passwords.

Switching to a password manager is one of the simplest yet most impactful steps to enhance your digital security!